In order to carry out our activities, the Organisation for Psychological Research In Stroke (OPSYRIS) collects certain types of data.
OPSYRIS has a legal duty to ensure that we process personal data in a way that is fair, safe and secure, in accordance with the General Data Protection Regulation (GDPR), 2018. We will not share your personal information with anybody else without your knowledge, unless we are required by law to do so.
i) Membership data
All membership applicants are required to provide their contact details (name, email address, institution), which will be used by us to make contact regarding the status of their application and membership and to send out regular newsletters over email.
After membership has been approved, contact details (name, email address, institution), data collected on this form will be transferred from the website as soon as practicably possible to secure OneDrive storage, accessible only by the relevant OPSYRIS committee members.
By filling out the membership registration form below, you acknowledge the above privacy notice and terms and conditions regarding your data supplied and you certify you give consent for the processing and storage of the data collected on this form for the purposes outlined above. The data is stored for the duration of the membership. To withdraw your data and associated membership, please contact firstname.lastname@example.org.
ii) Abstract submissions
Prior to our annual meeting, OPSYRIS invites abstract submissions for the opportunity to present a poster or oral presentation at the meeting. Abstracts are submitted securely via our website.
As part of the process, applicants will be required to submit some personal data, including their name, email address and institution. These details will be used to make contact with the individual(s) making the submission regarding application status, and/or to gather further information if/as required.
Accepted abstracts will be collated for display on our website and conference programme.
Abstract submission data is kept for 12 months, then deleted.
OPSYRIS may, with permission, take photographs at meetings for use on our website, social media and other publicity material.
As Data Subject (termed by the GDPR as ‘Natural Person’) you have the right if you wish to request what data we hold for you. This is called a Subject Access Request (SAR). To make such a request, please contact us. There is no charge for making a request, and OPSYRIS will respond within one month as set out by GDPR guidelines. We will need to validate any request before responding.
You also have the right to request that data we hold is amended; or that your data is deleted.
Additionally, you may request a restriction on the processing of your data. For example, whilst you may consent to OPSYRIS holding your data for the purposes of administering your membership, you may wish to opt out of newsletter updates etc.
For any queries about / or to exercise your rights, please contact us by email.
Secure storage of data
OPSYRIS takes precautions to ensure that any data disclosed to us is kept secure, accurate, up to date, and only kept for as long as it is needed for the purposes of its use. Data is stored using password protection systems, and only authorised personnel from the Executive Committee can access this data.
OPSYRIS will not share any personal data held with any third party other than any organisations named in this policy for the purposes described.